NASA SBIR/STTR 2021 Program Solicitation Details | 6. Submission of Proposals

6. Submission of Proposals

6.1 Submission Requirements

NASA uses electronically supported business processes for the SBIR/STTR programs. An offeror must have internet access and an email address. Paper submissions are not accepted. 

The Electronic Handbook (EHB) for submitting proposals is located at http://sbir.nasa.gov under the Handbooks section. The Proposal Submissions EHB guides firms through the steps for submitting an SBIR/STTR proposal. All EHB submissions are through a secure connection. Communication between NASA’s SBIR/STTR programs and the firm is primarily through a combination of EHB and email.

6.2 Submission Process

New SBCs must register in the EHB to begin the submission process. Returning firms can use the same account they have used for previous submissions. Firms are encouraged to start the proposal process early to allow sufficient time to complete the submissions process. It is recommended that the Small Business Official, or an authorized representative designated by the Small Business Official, be the first person to register for the SBC. The SBC’s Employer Identification Number (EIN)/Taxpayer Identification Number is required during registration. 

Note: The designated firm administrator, typically the first person to register your firm, is the only individual authorized to update and change the firm-level forms.

For successful proposal submission, SBCs shall complete all forms online, upload their technical proposal in an acceptable format, and have the Small Business Official and Principal Investigator (PI) electronically endorse the proposal. Electronic endorsement of the proposal is handled online with no additional software requirements. The term “technical proposal” refers to the part of the submission as described in section 3.3.4 for Phase I proposals or 3.4.4 for Phase II proposals.

STTR: The Research Institution is required to electronically endorse the Research Agreement prior to the SBC endorsement of the completed proposal submission.

 

6.2.1 What Needs to Be Submitted

A complete proposal package must be submitted via the Proposal Submissions EHB, located on the NASA SBIR/STTR website, at the published due date and time.

Note: Other forms of submissions are not acceptable.

The complete Phase I proposal package includes the following: 

  1. Proposal Contact Information
  2. Proposal Certifications
  3. Proposal Summary
  4. Proposal Budget
  5. Technical Proposal (upload) (see Section 3.3.4)
  6. Research Agreement (STTR only)
  7. Briefing Chart
  8. NASA Evaluation License Application (only if TAV is being proposed)
  9. I-Corps Interest Form
  10. Technical and Business Assistance (TABA) Request, if applicable
  11. Firm-Level Forms (completed once for all proposals submitted to a single solicitation)
    1. Firm Certifications 
    2. Audit Information 
    3. Prior Awards Addendum 
    4. Commercial Metrics Survey (CMS)
  12. Electronic Endorsement by the Small Business Official and Principle Investigator (PI)
  13. For STTR submissions, it also includes the Research Agreement and endorsement of this agreement by the Research Institution (RI) official.

The complete Phase II proposal package includes the following:

    1. Proposal Contact Information
    2. Proposal Certifications
    3. Proposal Summary
    4. Proposal Budget
    5. Technical Proposal 
    6. Research Agreement (STTR only)
    7. Briefing Chart
    8. NASA Evaluation License Application, only if TAV is being proposed
    9. Capital Commitments Addendum, if applicable
    10. Technical and Business Assistance (TABA) Request, if applicable
    11. Firm-Level Forms (completed once for all proposals submitted to a single solicitation)
      1. Firm Certifications
      2. Audit Information
      3. Prior Awards Addendum
      4. Commercialization Metrics Survey (CMS)
    12. Electronic Endorsement by the Small Business Official and Principle Investigator (PI)
    13. For STTR submissions, it also includes the Research Agreement and endorsement of this agreement by the Research Institution (RI) official.
6.2.2 Technical Proposal Submissions 

NASA converts all technical proposal files to PDF format for evaluation. Therefore, NASA requests that technical proposals be submitted in PDF format.

Note: Embedded animation or video, as well as reference technical papers for “further reading,” will not be considered for evaluation.

Virus Check 

The offeror is responsible for performing a virus check on each submitted technical proposal. As a standard part of entering the proposal into processing, NASA will scan each submitted electronic technical proposal for viruses.

Note: The detection by NASA of a virus on any electronically submitted technical proposal may cause rejection of the proposal.

6.2.3 Technical Proposal Uploads 

Firms will upload their technical proposal using the Proposal Submissions EHB. Directions will be provided to assist users. All transactions via the EHB are encrypted for security. Firms cannot submit security/password-protected technical proposals and/or supporting documentation, as reviewers may not be able to open and read the files. 

You may upload the technical proposal multiple times, with each new upload replacing the previous version, but only the final uploaded and electronically endorsed version will be considered for review. Before you can submit the proposal package, you must download the entire proposal package and certify that you have reviewed it to ensure that you have uploaded the correct materials.

6.3 Deadline for Phase I Proposal Receipt

A complete Phase I proposal package shall be received no later than 5:00 p.m. EST on Friday, January 8, 2021, via the NASA SBIR/STTR website (http://sbir.nasa.gov), under the Handbooks section.

An offeror who waits to submit a proposal package near the deadline is at risk of not completing the required uploads and endorsements of their proposal. The Electronic Handbook (EHB) will terminate any active submissions at the published deadline of 5:00 p.m. ET on Friday, January 8, 2021. This termination will result in the offeror receiving an error message, and any remaining parts of the proposal will not be uploaded.  If a complete proposal package is not received by the 5 p.m. EST deadline, the proposal package will be determined to be incomplete and will not be evaluated. 

As stated in section 4.2, NASA conducts a three-stage review process of all proposals to determine if the proposal can be evaluated and ranked on a competitive basis. Proposals that are found to be noncompliant with the requirements in section 3 of this solicitation will be declined and no further evaluations will occur. The offeror will be notified of NASA’s decision to decline the proposal and that the decision is final.  

Note: Offerors are strongly encouraged to start the submission process early to allow sufficient time for completing their complete proposal package.

6.4 Deadline for Phase II Proposal Receipt

A Phase II proposal package shall be received no later than 5:00 p.m. ET the last day of the Phase I contract original period of performance via the NASA SBIR/STTR website (http://sbir.nasa.gov) under the Handbooks section.

The EHB will be available for submissions approximately 6 weeks prior to completion date of Phase I contracts.

An offeror who waits to submit a proposal package near the deadline is at risk of not completing the required uploads and endorsements of their proposal. The Electronic Handbook (EHB) will terminate any active submissions at the published deadline of 5:00 p.m. ET on the last day of the Phase I original contract period of performance. This termination will result in the offeror receiving an error message, and any remaining parts of the proposal will not be uploaded.  If a complete proposal package is not received by the 5 p.m. EST deadline, the proposal package will be determined to be late and will not be evaluated.  

As stated in section 4.3, NASA conducts a two-stage review process of all proposals to determine if the proposal can be evaluated and ranked on a competitive basis. Proposals that are found to be noncompliant with the requirements in section 3 of this solicitation will be declined, and no further evaluations will occur. The offeror will be notified of NASA’s decision to decline the proposal and that the decision is final.

6.5 Acknowledgment of Proposal Receipt

NASA will acknowledge receipt of electronically submitted proposals upon endorsement by the Small Business Official to the Small Business Official’s email address as provided on the proposal cover sheet, as well as to the user who created the proposal, if different. If a proposal acknowledgment is not received after submission, please ask the offeror contact the NASA SBIR/STTR Helpdesk at sbir@reisystems.com.

6.6 Withdrawal of Proposals

Prior to the close of submissions, proposals may be withdrawn via the Proposal Submissions EHB hosted on the NASA SBIR/STTR website (http://sbir.nasa.gov) under the Handbooks section. In order to withdraw a proposal after the deadline, the designated Small Business Official must send written notification via email to sbir@reisystems.com

6.7 Service of Protests

For any concerns or disagreements, see Section 1.11.

Copies of any protests, as defined in section 33.101 of the FAR, shall be served on the Contracting Officer by obtaining written and dated acknowledgement of receipt from the NASA SBIR/STTR program contact listed below:

Theresa Stanley
NASA Shared Services Center
Building 1111, Jerry Hlass Road
Stennis Space Center, MS 39529
Agency-SBIR-STTRSolicitation@mail.nasa.gov

The copy of any protest shall be received within one calendar day of filing a protest with the U.S. Government Accountability Office (GAO).