NASA SBIR/STTR Program Solicitation Details | 6. Submission of Proposals

New SBCs must register in the EHB to begin the submission process. Returning firms can use the same account that they have used for previous submissions. Firms are encouraged to start the proposal process early, to allow for sufficient time to complete the submissions process. It is recommended that the Business Official, or an authorized representative designated by the Business Official, be the first person to register for the SBC. The SBC’s Employer Identification Number (EIN)/Taxpayer Identification Number is required during registration. 

Note: The designated firm admin, typically the first person to register your firm, is the only individual authorized to update and change the firm level forms. 

For successful proposal submission, SBCs shall complete all forms online, upload their technical proposal in an acceptable format, and have the Business Official and Principal Investigator electronically endorse the proposal. Electronic endorsement of the proposal is handled online with no additional software requirements. The term “technical proposal” refers to the part of the submission as described in section 3.3.4. 

 6.2.1 What Needs to Be Submitted 

The entire proposal package must be submitted via the Submissions EHB located on the NASA SBIR/STTR website. 

Note: Other forms of submissions such as postal, paper, fax, diskette, or email attachments are not acceptable. 

The proposal package includes: 

1. Contact Information
2. Proposal Certifications
3. Proposal Budget
4. Research Agreement (STTR only)
5. Proposal Summary
6. Technical Proposal (upload)
7. Briefing Chart
8. I-Corps Opt-In (Phase I only)
9. Firm Level Forms (completed once for all proposals submitted to a single Solicitation) 

6.2.2 Technical Proposal Submissions 

NASA converts all technical proposal files to PDF format for evaluation. Therefore, NASA requests that technical proposals be submitted in PDF format. 

Note: Embedded animation or video, as well as reference technical papers for “further reading” will not be considered for evaluation. 

Virus Check 

The offeror is responsible for performing a virus check on each submitted technical proposal. As a standard part of entering the proposal into the processing system, NASA will scan each submitted electronic technical proposal for viruses. 

Note: The detection, by NASA, of a virus on any electronically submitted technical proposal, may cause rejection of the proposal.

6.2.3 Technical Proposal Uploads

Firms will upload their proposals using the Submissions EHB. Directions will be provided to assist users. All transactions via the EHB are encrypted for security. Firms cannot submit security/password protected technical proposal and/or supporting documentation, as reviewers may not be able to open and read the files. 

You may upload the technical proposal multiple times, with each new upload replacing the previous version, but only the final uploaded and electronically endorsed version will be considered for review.  Before you can submit the proposal package, you must download the entire proposal package and certify that you have reviewed it to ensure that you have uploaded the correct materials. 

All Phase II proposal submissions shall be received no later than 5:00 p.m. EST the last day of the Phase I contract original period of performance, via the NASA SBIR/STTR website (http://sbir.nasa.gov) under the Handbooks section. 

The EHB will be available for Internet submissions approximately 6 weeks prior to completion date of Phase I contracts. Receipt of Phase II proposals are due on the last day of performance under SBIR/STTR Phase I contracts. The EHB will not be available for internet submissions after this deadline, but firms will have read-only access to the materials they have already submitted.

Prior to the close of submissions, proposals may be withdrawn via the Proposal Submissions Electronic Handbook hosted on the NASA SBIR/STTR website (http://sbir.nasa.gov) under the Handbooks section. In order to withdraw a proposal after the deadline, the designated SBC Official must send written notification via email to sbir@reisystems.com.